Navigating the Patent Application Process: Essential Tips

Rich Goldstein

Founder & Principal Patent Attorney

The process for patent application can seem confusing and overwhelming, especially if it’s your first time. There are various boxes to check and several pitfalls to avoid, making the process pretty stressful for first-timers. We know exactly what you need, so here are our top tips to successfully navigate the patent application process.

Navigating the Patent Application Process: Essential Tips 

Before going into the patent application process properly, it’s imperative to grasp the core concepts of patents. A patent is a form of intellectual property that gives you, the inventor, the exclusive rights to exclude others from making, using, selling, and importing your invention for a limited period, typically 20 years from the patent application’s filing date.

People of various ethnicities working together at a table with laptops

The criteria for patentability include:

  • Novelty: Your invention must be new, meaning it should not be part of the prior art—publicly known information in its field before the patent application date.
  • Non-obviousness: The invention should not be obvious to a person skilled in the invention’s technical field.
  • Utility: The invention must have a useful purpose and must operate. This is sometimes referred to as “industrial applicability.”

Understand the Patent Types

Before you even start with the application, you must familiarize yourself with the types of patents available. There are primarily three categories:

  • Utility patents: These are the most common, covering new and useful inventions like processes, machines, materials, or any substantial improvement.
  • Design patents: If your invention has a unique visual ornamental characteristic, this patent protects the aesthetic aspects of functional items.
  • Plant patents: Should you discover or breed a new variety of plants, this patent recognizes your ownership of asexually reproduced plant varieties.

Utility patents protect how your invention works and how it’s used and design patents safeguard the way it looks. Each type requires a separate application and has distinct qualification criteria. Selecting the appropriate type of patent application is critical. You have some options depending on your specific needs and strategies:

  • Provisional application: Provides an early filing date and allows the inventor to claim “patent pending” status. This less formal application can be converted to a non-provisional one within 12 months (35 U.S.C. § 111(b)).
  • Non-provisional application: A complete application that initiates the examination process and can lead to a patent (35 U.S.C. § 111(a)).
  • International application (PCT): Facilitates seeking patent protection in multiple countries through the Patent Cooperation Treaty.
Two professionals discussing work while sitting at a table with a laptop

Document Invention Thoroughly

When preparing to apply for a patent, it’s important to document every aspect of your invention meticulously. This careful attention to detail bolsters your application and protects your work throughout the patent process. Begin with comprehensive notes that trace your invention’s development. These should include:

  • Sketches: Even preliminary drawings of your invention, fleshing out its design and functionality, can be invaluable, 
  • Prototypes: Any models or prototypes should be cataloged with dates and descriptions of variations and tests.
  • Descriptions: Write detailed descriptions of your invention, emphasizing features that make it unique and how it improves upon or differs from existing technology.

Details are important, so witnesses should date and sign your records, providing an evidence trail. It should also include detailed descriptions of improvements made over time, lay out the problem your invention solves, and explain how it works so effectively. 

Keep Your Invention Confidential

Maintaining the confidentiality of your invention is a critical aspect of the application process. Once you have a novel idea, your next instinct might be to share it; however, it is important to pause and recognize the implications of premature disclosure. Here are some steps you can take to ensure your invention remains confidential until it is protected:

  • Non-disclosure agreements (NDAs): Before revealing any details about your invention, have every party sign an NDA. This legally binding document helps guarantee that the information shared will not be divulged or used without your consent.
  • Limited disclosures: Be judicious about what you reveal. Even with an NDA, limit the details to what is necessary. Sharing too much can be risky, even with confidentiality agreements in place.
  • Patent application filing: File a patent application to safeguard your invention. Once filed, your idea has a “patent pending” status and is protected, which allows for safer disclosure and discussions with potential investors or partners.
  • Trusted circles: Discuss your invention only with trusted individuals and professionals. This includes patent attorneys or individuals with a proven track record of respecting intellectual property.

Work With a Patent Attorney

Enlisting the help of a patent attorney can be one of the wisest decisions you make while securing a patent. A skilled attorney brings a thorough understanding of patent law, which is important in navigating the complexities of the application process.

  • Expertise: Your attorney should have expertise in your field, increasing the likelihood of a successful patent application.
  • Strategic planning: They’ll help develop a strategy for your application, ensuring it’s structured correctly to protect your invention.
  • Claims drafting: A patent attorney is particularly valuable when drafting clear, precise, and broad claims to offer comprehensive protection.
  • Response to office actions: If the patent office raises objections, your attorney can craft responses that address their concerns and move your application forward.

When working with an attorney, expect a collaborative process. To do their job successfully, they will need detailed information about your invention and may ask for drawings, prototypes, or technical descriptions. 

Four people in a lobby, engrossed in a laptop screen

Thoroughly Research Existing Art

When beginning your application, one of the most critical steps is to conduct in-depth research on existing art. This involves methodically searching for patents, published applications, and publicly available information about your invention. You can use multiple online databases, with the United States Patent and Trademark Office (USPTO) website being a primary resource.

  • Start with a preliminary search: This is an initial review to uncover any similar existing patents or patent applications. A preliminary search can give you a quick insight into the landscape of existing inventions in your field.
  • Use online databases: Besides the USPTO, consider other sources like commercial patent databases to broaden your search.
  • List key features: Identify the major features of your invention that will be your search’s focus. This can include the purpose of the invention, its composition, or its design.
  • Keywords and classification codes: Use relevant keywords and the USPTO’s classification codes to find patents similar to your invention. It helps to refine your search and makes it more efficient.

Remember, identifying prior art is not only about ensuring your invention is novel; it’s also about understanding the scope of existing patents so you can precisely define your invention’s claims. This is an area where attention to detail is paramount.  

Respond to Office Actions Quickly and Diligently

When you receive an Office Action from the USPTO, it is critical to address it promptly and precisely. Office Actions are official correspondences that highlight issues with your patent application, and your response can determine the fate of your patent.

  • Acknowledge the deadline: Immediately note the deadline for your response to make sure you do not miss it. A delay can lead to the abandonment of your application.
  • Assess the content: Carefully review the details of the Office Action. At times, the USPTO may request additional information, amendments to your claims, or even reject certain claims outright.
  • Prepare a detailed response: Work with your patent attorney to construct a comprehensive and well-reasoned response addressing each point the examiner raises.
  • Clarify and amend: Clearly explain how your invention is novel and non-obvious, and make any necessary amendments to your application to overcome the objections.
  • Use persuasive arguments: Make your arguments persuasive and backed by solid evidence. This includes citing relevant case law or amending your claims for greater clarity.
  • Schedule an interview: Sometimes, scheduling an interview with the patent examiner can clarify concerns and expedite resolution.

By following these steps, you considerably improve your chances of advancing your application toward approval. Remember, the detail and timeliness of your response can be a pivotal factor in the success of your patent application.

Two women sitting at a table with laptops, working together on a project

Related Questions

What Is the Most Important Part of a Patent Application?

When preparing your patent application, you’ll find that the claims section is the most critical component. This part outlines the boundaries of your invention’s protection. Your claims must be clear and specific, detailing the invention so that a person skilled in your field would recognize the innovation and distinctiveness of your work.

How Long Is a Patent Valid for?

Utility patents typically last 20 years from the date you file the application. Remember that these protections are territorial, meaning your patent rights are limited to the country or region where the patent was granted. On the other hand, design patents last 15 years from the grant date, and no maintenance fees are required.

How Do You Know When a Patent Is Granted?

You can access this information through the Patent Center, a versatile online interface the USPTO provides. When your patent is granted, the status in the Patent Center will update to “Patent Granted”, and you’ll receive an official Notice of Allowance. Also, your patent will have an issuance date and a patent number assigned.


The patent application process may seem daunting, but it becomes manageable with clear guidance and meticulous preparation. Remember to articulate every aspect of your invention with precision to avoid ambiguity. Whether you are confused about the type of patent you need or how to respond to Office Actions, an experienced patent attorney can assist you every step of the way.

Is it Time to Protect Your Ideas?

Book your FREE Idea Protection Strategy Call

Join over 10,000 others who have asked us to help protect their best ideas and inventions.

Do You Have Intellectual Property (IP) You Need To Protect?

Your FREE Strategy Call is a pressure-free, no obligation way to get all your questions answered.
Goldstein Patent Law patiently listens to you, and then explains your options so you don’t lose your rights.
Call (718) 701-0700 or use the form below to secure your complimentary strategy call now.

By clicking Schedule Now, you agree to our Privacy Policy, including our Cookie Use.

No Obligation. Completely Confidential.


We're Social

Is it Time to Protect Your Ideas?

Book your FREE Idea Protection Strategy Call

Join over 10,000 others who have asked us to help protect their ideas.